What special factors influence the kind of register to be used in communication

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Sociolinguistics

Register and Style

Based on situational factors (see chapter about speech situations), different speech situations influence the speaker's choice of a language variety. Registers are functional varieties; they �function� in different types of speech situations. Accordingly, a register is a linguistic variety regarded as appropriate to use in a particular speech situation. Register is usually associated with a particular speech situation (Kortmann 2005: 255f).

Legal language, or Legalese, is an example of a register normally only used in the field of law and justice.

The choice of register in different types of speech situations is termed �situational variation�. The term �style� is also occasionally used to refer to situational variation. However, it includes variation in grammatical structures, too. It is less predictable and more dependent on personal preferences than register (Kortmann 2005: 256).

There is a terminological distinction between register and style. Both are associated with a specific speech situation but whereas register often refers to the specific vocabulary chosen and expected in connection with a particular speech situation, style also includes grammatical variation (cf. Kortmann 2005: 255ff).

(For more information on registers see Textual Variation: Registers, Jargon, Slang).

The way we speak or write changes depending on where we are, who we are speaking to, or the purpose of the text. These changes in our language relate to register and style.

This article explains what a register is, introduces the five main types of register, and provides some tips for identifying register. It then discusses writing styles and explains how we, as writers or speakers, must choose the most appropriate register according to the style of the text.

Your clothes aren't the only things that can be stylish; you words have style too!

Register definition

Before we dive in, let's look at a definition:

The term register refers to the various ways people use language based on who they're talking to and their situation. We often talk about register in terms of formality.

For example, our word choices, tone of voice, and body language will likely differ in a formal situation (e.g., a job interview) compared to informal situations (e.g., hanging out with friends).

Although the term register is most commonly used to describe formality, it can also describe the general language used by groups of people who have something in common. This can include their occupation (e.g., two lawyers using legal 'jargon' in a conversation).

Jargon

Words and terms a specific group of people uses – usually related to work – that others might find difficult to understand.

The register we choose to use during communication (consciously or subconsciously) is determined by several different social factors, such as the context (where), purpose or occasion (why), and audience (who).

Now that we have a basic idea of what register means, let's look at some main types of registers and when we can expect to use them.

Register examples

There are five main types of different linguistic registers. They are: frozen, formal, consultative, casual, and intimate.

Frozen register

The frozen register, otherwise known as the static register, is used for very old pieces of discourse, such as wedding vows, readings from the bible, and Shakespearean plays. It's called the frozen register because the language hasn't changed for a long time, and it will continue to remain the same even though that language is no longer used today.

Formal register

The formal register is often associated with standardised versions of English and is used in formal situations.

A formal register is most commonly used to address people in positions of authority and individuals that merit respect, such as headteachers, police officers, and people who work in the services. In writing, you would use a formal register in letters of complaint, official speeches, or essays.

The formal register is most often used when addressing an authority figure.

Consultative register

The consultative register is usually used when there is an expert-novice relationship between the two people engaging in the conversation, i.e., someone who knows a certain subject and someone who doesn't. The consultative register involves a tone of respect since the advice is being sought and given and is typically quite formal. However, the consultative register can also be informal and include things such as slang, depending on the relationship between the two people.

Examples of when the consultative register can be used are between a doctor and a patient, a teacher and a student, and between a boss and an employee.

Casual register

The casual register typically refers to informal speech used between people who know each other well. The casual register often contains slang, contractions, swear words, and features of speech from local dialects. The casual register is what's usually used in everyday language.

Intimate register

The intimate register refers to the informal language used when talking to close friends, family members or romantic partners. The intimate register is frequently used in private and can be used when discussing personal issues, sharing secrets, telling inside jokes, or when being flirty!

Occasionally, we use more than one register when we're talking, and there usually aren't clear 'boundaries' between them.

Identifying register in linguistics

According to the linguists Halliday & Hasan (1976), register1 can help define discourse (written or spoken language) by adding another level of meaning. It's important to recognise register, in written and spoken language, to respond appropriately. This may prove to be an important skill in your exams.

So, how can we identify the register? We need to look for contextual clues!

Examine the grammar and spelling

Grammar use can tell us how formal or informal a text is.

Formal textwill use standardised grammar, avoid contractions (e.g.,don't), standardised spelling, and follow standard layout guidelines, e.g., use of paragraphs.

I look forward to meeting you tomorrow.

Kind regards,

Kate.

Informal text is less constrained to standardised grammar and spelling, and may use contractions and abbreviations.

Can't wait to see ya girl!

Examine word choice

Vocabulary choicecan dictate the register of a text and how formal or informal the writing is. Look at the examples below of two sentences saying the same thing but using different word choices.

I'm sorry to hear about your job. Let's meet for a proper catch-up soon?
Aww, sorry to hear that. Cuddles and hang out soon?

What can you interpret about the tone of the previous two sentences? How would you change your register when replying to each one if you received these as messages?

Examine the punctuation

The use of punctuation can help us identify the register and tone of a text. The tone can tell us whether the text is formal, informal, joyful, optimistic, pessimistic, sad etc.

Have a look at the following sentences and observe how the use of punctuation affects the feeling of the sentences.

We are going home tomorrow.
We are going home tomorrow…
We are going home tomorrow!

All these sentences state that the speaker is going home tomorrow; however, the punctuation used can change the tone. Note how the exclamation mark makes the speaker seem excited to be returning home, whilst the ellipsis suggests the speaker is disappointed to be leaving. The full stop is considered to be neutral.

Punctuation can be used in writing to denote different registers.

Code-Switching

Code-switching isn't just for bilingual people…

Code-switching is switching between multiple different languages, dialects, and registers depending on the social situation the speaker is in.

Although we usually talk about code-switching in terms of switching languages, utilising different registers in communication is also considered code-switching.

A teenager at school may talk to their friends and classmates using a casual register, then code-switch to a formal or consultative register when talking to their teacher.

Register and Style

The term style relates more to written text, and refers to how the text is written to fit a specific purpose. Style includes the choice of vocabulary, tone, use of grammar, sentence structure, and layout, which will all differ depending on the purpose of the text.

For example, if the purpose of the text is to convince the reader to buy a new product, the style would likely be persuasive.

There are four main writing styles: narrative, persuasive, descriptive, and expository. (we'll cover these more shortly!)

The writer should choose the most appropriate register for the style of writing.

For example, a persuasive text might use a casual register to create a sense of familiarity and friendship, and thus trust, with the reader.

Different writing styles

So, what is the difference between the four main writing styles?

Narrative writing

Narrative writing is used to tell a story. It's most commonly associated with fictional writing, such as novels and screenplays, and non-fictional writing, such as speeches and autobiographies. We could use any register in narrative writing, and the register choice is dependent on the context of the story.

Persuasive writing

Persuasive writing is used to persuade others of your ideas and thoughts, or to convince others to change their behaviour somehow.

Examples of persuasive writing include advertisements, cover letters, and persuasive essays.

Essays would use a formal register, whereas advertisements might use a more casual register to create a sense of friendship with the reader.

Descriptive writing

Descriptive writing aims to 'paint a picture' for the reader. It aims to entertain and often contains many figurative and decorative language, such as metaphors.

Examples include poetry, song lyrics, and short stories.

Again, the register will depend on the context of the text. The writer may even choose to code-switch between multiple registers for literary effect.

Expository writing

Expository writing aims to explain something to a reader. This writing style needs to be clear, have evidence or statistics, and be concise: it should avoid any unnecessary jargon or complex language.

Examples of expository writing include 'How to' articles, textbooks, FAQ pages, and business writing.

Expository writing would usually use a consultative register.

Style vs Register

The difference betweenstyle andregister can be a little confusing, so let's clarify.

Style refers to how the text is written to suit its purpose (to explain something, persuade someone, describe a situation).

Register is the language required to fit the style of writing. For example, if you are writing a cover letter, you need to adopt a formal register. If you were writing an Instagram caption, you would most likely use a casual or intimate register.

Register and Style - Key Takeaways

The term register refers to the various ways people use language based on who they're talking to and their situation.
We most commonly talk about the register in terms of formal or informal language.
There are five main types of different linguistic registers. They are:frozen, formal, consultative, casual, andintimate.
Switching between different registers when talking is a form of code-switching.
We can identify the register of a text by looking at the spelling, grammar, and vocabulary choices.
Style refers to how text is written to fit a specific purpose. The main writing styles are narrative, persuasive, descriptive, and expository.
The registeris the language required to fit the style of writing.

References

M. Halliday & R. Hassan. Cohesion in English. 1976.

What are the factors that influence register?

These variations in formality, also called stylistic variation, are known as registers in linguistics. They are determined by such factors as social occasion, context, purpose, and audience.

What can be a factor that affects language variety

Factors that influence it include gender, age, social class, etc. The factors that influence a speaker's or writer's choice of language vary, and they include the context that surrounds the speaker or writer, the age, gender, culture, etc.

How does register influence language use?

Register is defined as the level of formality in language that's determined by the context in which it is spoken or written. It can be formal or informal. Formal speech is proper, while informal speech is conversational or casual.

Why is language register important in communication?

Language registers are important because it provides rich opportunities for language and content instruction. It is also important to understand the differences between registers so that one can use the appropriate language for a particular situation.