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Terms in this set (55)How does a hyperlink function in an Outlook message? When the hyperlink is selected, a web page opens in the default browser. Once a table has been inserted into a message, how can a user add new rows or columns? Check all that apply. Place the cursor on the last cell and press the Tab key. Why are Quick Parts useful in an Outlook message? A gallery of shapes will open up, and you can quickly choose one to insert. After opening a new message, which tab is used to add objects? Insert What happens when a sender configures the sensitivity setting of a message to Private? The recipient is notified that the message is private After adding an email account, how do you switch accounts to send a message? Click the From button, and choose an account from a drop-down menu. Where can you find the Language and Advanced features in Outlook? File tab, Options link Where can you find additional commands to include in menu options? Look under Outlook options in the Backstage view. What are characteristics of using multiple email accounts in Outlook 2016? Check all that apply. Users
can easily create business, personal, and web-based emails. If you schedule a message to be delivered at 6 p.m., but you log out of your computer at 5 p.m., what will happen to the message? It will be delivered when you log back in. Which inserted element in an email message displays a graphic from a data source? a chart Under which tab would you look to find the Show in Groups and advanced sort options for messages in Outlook? View What are the characteristics of the sorting and grouping options in Outlook? Check all that apply. -Columns can be sorted by clicking the column heading. What are the characteristics of Instant Search in Outlook 2016? Check all that apply. -An Instant
Search box appears in every view in Outlook. Where are the results from the Advanced Find feature displayed? in the bottom window of the Advanced Find dialog box Use the drop-down menus to identify the roles that can be granted to a delegate in Outlook. The editor✔ role grants read, create, and modify permissions. At which point should a user select the option to make a delegate aware of permissions? after configuring the permissions in the dialog box What is the main difference between delegating access to a calendar and just sharing a calendar? Sharing allows users to view the whole calendar. What is the advantage of using the Publish Online option for sharing a calendar? It allows a user outside an organization to view the calendar. Which options are available in the Data File Properties dialog box? Check all that apply. -creating tasks What is the most commonly used tab in the Filter dialog box? Messages Why is it important to turn a filter off when you have found what you are looking for? The items that were filtered out, including new items, are not visible. When a word or phrase is typed into the Instant Search box, how are the results displayed? in the pane, with search words highlighted What is the default junk email protection in Outlook 2016? No Automatic Filtering How can you ensure that messages from a trusted email address will not be identified as spam or junk email? Add the message to the Safe Senders list. How can a user access the Mailbox Cleanup tools? Enter the Backstage view What kind of email formatting change can you make using the Rules Wizard? font color, size, and type Which statement accurately defines the Quick Steps feature in Outlook? It simplifies common tasks into one-step commands. Under which command group will you find the options to configure Outlook rules Move What is the best option for configuring an automatic reply when you will be out of the office for a week? Specify the time for sending the reply. What can be created to handle large numbers of meeting responses? a new rule How do you access the Advanced Calendar options? Open the Backstage view, and click the Calendar tab. If you want to remove meeting responses from your inbox but still want to see tracking options, what should you do? Create a tracking rule that moves responses to a new folder. Which option exists to turn multiple calendars on or off at the same time? create a calendar group After selecting multiple calendars, how do you view them in one single calendar? In the Calendar view, click the View tab, and click the Overlay button. Use the drop-down menus to describe the Time Zone feature in the Outlook calendar Outlook only allows a maximum of ✔ two time zones to be set in a calendar. Which contact format would be best for forwarding to multiple recipients with different email programs? a business card Which file format would be best for transferring contacts from one program to another? the .csv format What happens when you forward an Outlook contact item to a non-Outlook user? The recipient will not be able to open the contact item. When would it be necessary to edit the information shown on an electronic business card? to show only relevant information to people inside your organization Use the drop-down menus to describe how to send an electronic business card. In the✔ People view, select the contact, right-click Business Card, and select Email. What steps should a user take to create a secondary address book? Open the Backstage view and Account Settings. How are status reports useful? They list the hours worked and the percentage completed. Where do you access the status report of an assigned task that is open? on the Manage Task command group of the Task tab Which task option will keep you aware of the progress of a task you assign? Keep my task list updated with copies of tasks. How would an assignee enter details, such as mileage and billing information, for a task? In the main task window, click the Details button. What form of contacts can be shared in Outlook 2016? folders of contacts One way to create delegates is to go into the Backstage view and open Account Settings. What is another way? Right-click the Outlook folder, and open the Permissions tab. What form of contacts can be shared in Outlook 2016? folders of contacts Use the drop-down menus to identify the roles that can be granted to a delegate in Outlook. The ✔ editor role grants read, create, and modify permissions. At which point should a user select the option to make a delegate aware of permissions? after configuring the permissions in the dialog box What is the main difference between delegating access to a calendar and just sharing a calendar? Sharing allows users to view the whole calendar. What is the advantage of using the Publish Online option for sharing a calendar? It allows a user outside an organization to view the calendar. What is the Outlook file type for creating a data file on an Exchange server? .ost What is the benefit of making an archive folder visible in the Outlook folder list? Archived items in the folder are accessible within the Outlook client. Students also viewedManaging Data Files (Outlook 2016)9 terms monkeykkfan Managing Messages (Outlook 2016)16 terms monkeykkfan Managing the Outlook Mailbox10 terms monkeykkfan Working with the Outlook Calendar (Outlook 2016)13 terms monkeykkfan Sets found in the same folderPhysical Geography of Middle East-Topic Test Review14 terms Ciatug Topic Review Activity, India15 terms Jewls_Nguyen 9th Grade Earth Science SOL review107 terms Aubrey_Nolan Life in the Early Middle Ages9 terms JK6432 Other sets by this creatorUnit 1: Intro to Chem36 terms amazingGabby2005 Unit 1: Intro to Chem19 terms amazingGabby2005 Unit 13 terms amazingGabby2005 -ir -er - ar14 terms amazingGabby2005 Other Quizlet setsEcon 110 Final part I40 terms srjohnson3 Chapter 8, 9, 11155 terms hannah_glasser6 Which are ways a selected contact may be deleted from the contact list?Delete contacts. A single contact: Tap the contact. At the top right, tap More Delete. Delete.. Multiple contacts: Touch and hold a contact and then tap the other contacts. Tap Delete. Delete.. All contacts: At the top right, tap More Select all Delete. Delete.. Where is the information included in items such as inboxes contacts and calendar items stored in Outlook 2016?The pst-file is the database that Outlook uses to store your mail, contacts, calendar items, tasks, notes and journal items in. Just like a POP3 account, your contacts are stored in your main pst-file (so not the one of your IMAP account).
Which views in Outlook allow you to sort your contacts list by clicking the column heading?How to Sort Contacts in Outlook. Click Change View and select List to switch to List view.. Click the column header you want to use to sort the list. The list is sorted alphabetically by that column.. (Optional) Click the column header again to sort in the reverse order.. What are the steps to import a contact list in Outlook 2016?Import contacts to Outlook. At the top of your Outlook ribbon, choose File. ... . Choose Open & Export > Import/Export. ... . Choose Import from another program or file, and then choose Next.. Choose Comma Separated Values, and then choose Next.. |
Which are simple items that may be edited by using the Edit link in the contact list quizlet?
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