Presentation on theme: "Medical Records Management"— Presentation transcript: 1 Medical Records Management Show
2 Introduction to Medical Records 3 Introduction to Medical Records (Cont.) 4 Introduction to Medical Records (Cont.) 5
Paper-Based Medical Records 6 Copyright 2016 by Elsevier Inc. All rights reserved.
7 Storage Equipment (Cont.)
8 Copyright 2016 by Elsevier Inc. All rights reserved.
9 Copyright 2016 by Elsevier Inc. All rights reserved.
10 Copyright 2016 by Elsevier Inc. All rights reserved.
11 Mounting Sheets and Other Supplies 12 Preparing a Paper-Based Medical Record for a New
Patient 13 Copyright 2016 by Elsevier Inc. All rights reserved.
14 Copyright 2016 by Elsevier Inc. All rights reserved. 15 Alphabetic Filing (Cont.) 16 Rule 1: Individual Names 17
Rule 1: Individual Names (Cont.) 18 Copyright 2016
by Elsevier Inc. All rights reserved. 19 Rule 3: Abbreviations and Nicknames 20 Copyright 2016 by Elsevier Inc. All
rights reserved.
21 Rule 5: Titles and Seniority Terms 22 Rule
6: Names of Married Women 23 Rule 6: Names of Married Women (Cont.)
24 Rule 7: Companies and Businesses 25
Copyright 2016 by Elsevier Inc. All rights reserved. 26 Copyright 2016 by Elsevier Inc. All rights reserved. 27 Terminal Digital Filing
Systems
28 Terminal Digit Filing Systems (Cont.)
29 Consecutive Filing Systems
30 Copyright 2016 by Elsevier Inc. All rights reserved.
31 Copyright 2016 by Elsevier Inc. All rights reserved. 32 Chronologic Filing (Cont.)
33 Choosing a Filing System 34 Retrieving Patient Records
35 Retrieving Patient Records (Cont.) 36 Copyright 2016
by Elsevier Inc. All rights reserved. 37 Copyright 2016 by Elsevier Inc. All rights reserved. 38 Filing Reports and Correspondence 39 Filing Reports and Correspondence (Cont.) 40 Measures to Ensure Accuracy or Locate Misplaced
Records 41 Measures to Ensure Accuracy or Locate Misplaced Records (Cont.)
42 Electronic Medical Record 43
Electronic Medical Record (Cont.) 44 Storing Medical Records 45 Storing Medical Records (Cont.) 46 Copyright 2016 by Elsevier Inc. All
rights reserved. 47 Copyright 2016 by Elsevier Inc. All rights reserved. 48 Inactive Records (Cont.) 49 Inactive Records (Cont.) 50
Copyright 2016 by Elsevier Inc. All rights reserved. 51
Retention of Records (Cont.)
52 Retention of Records (Cont.)
53 Retention of Records (Cont.)
54 Storing Computerized Records 55 Storing Computerized Records (Cont.) How are patient files arranged in an alphabetic filing system?The records are arranged alphabetically based on the first unit. All names that have exactly the same first unit are then arranged by the second unit, the third unit, and so on.
Which of the following names would be filed last when using alphabetical filing?Alphabetical Order Rules for Names
The names of individuals are indexed alphabetically by using their last names first, their first names or initials, and finally their middle initials or names. An initial or name using just one letter comes before a complete name starting with the same letter.
What is the most common way to file medical records?What is the most common method used to organize a new paper medical record for a patient? Most medical offices use source- oriented format to organize their medical records, the alphabetic filing system to arrange records and shelf filing units to store the medical records.
What system is used to file medical records?Three types of numeric filing systems are commonly used for filing medical records- straight numeric, terminal digit, and middle digit.
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