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These are an integral part of HRM because it is required for every single position of the organisation, whether it is a finance manager, HR manager, production manager, marketing manager or any other job of low echelon. Job description list out the job title, tasks, duties, roles and responsibilities, with respect to the particular job. On the other hand, job specification is concerned with the listing of the incumbent’s qualification, skills, and abilities, that are needed to discharge the job efficiently. The article presents you significant differences between job description and job specification in tabular form.
Comparison Chart
Definition of Job DescriptionA simple, organised and brief statement in written form, containing a list of all the essential requirements of the job, along with a summary of duties and responsibilities to be performed by the jobholder is known as Job Description. It is the immediate and the primary output of Job Analysis. In short, it is a statement that captures all the relevant facts related to a specific job. Job description shows a clear picture of the nature of each job with respect to the tasks and occupational needs. It is an accurate and authorised record of job contents. It incorporates major authorities, duties, scope of work, role and purpose. It is a comprehensive job summary that all the necessary details are extensively curtailed in a concise way. It defines the primary and secondary conditions required for the performance of the concerned job. It is easy with the help of the job description to legitimise rewards and punishments if the applicants do not satisfy the job requirements. Moreover, it is also easy to identify the training needs of the job holder. Definition of Job SpecificationA statement that expresses the minimum qualification and qualities required, for the performance of a particular job is known as Job Specification. It is also termed as Man Specification or Person Specification or Employee Specification. Job Specification is prepared on the basis of Job Description, which states the characteristics that an employee should have, to hold the job. It converts the job description in terms of pertinent human qualifications which are demanded by the job. It is developed in consultation with the supervisor and the human resource manager. The creation of job specification is not an easy task because sometimes it seems difficult to classify that whether a particular requirement is compulsory or desirable. However, it helps to ascertain that, on what basis a person is recruited and examined. Some common specifications are as under:
Key Differences Between Job Description and Job SpecificationThe difference between job description and job specification can be drawn clearly on the following grounds:
ConclusionRecruitment is a very difficult task, as it involves a chain of activities. The first step for it is job analysis, which is conducted by employing various methods like surveys, questionnaires, interviews, etc. After that, a statement is prepared what a particular job demand and that statement are known as Job Description and this statement is the mirror of Job Analysis. With the help of Job Description, Job Specification is created, which specifies the precise human requirements of the Job, through which an advertisement can be placed for such recruitment and on the basis of Job Specification selection of the candidate is possible. What identifies the tasks duties and responsibilities of a job?A job analysis is a process used to identify and describe the duties and responsibilities of a job. It also includes identifying the knowledge, skills, and abilities needed to perform the job.
What are the 2 main types of recruitment?Briefly, internal recruitment is when you source candidates to fill a role from within your existing workforce. External recruitment is when you go outside of your company to attract people you've never met before.
Which of the following is a difference between a job description and job specifications?A job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. A job specification lists out the qualifications, experience, training, skills, emotional attributes, mental capabilities of an individual to perform the job.
What is the term for the activities that the members of a work team use to produce a specific output?What is the term for the activities that the members of a work team use to produce a specific output? work processes.
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