What is it called when all employee job tasks responsibilities and relationships are clearly defined quizlet?

is the period in which the processes involved in carrying out a project are completed, including the definition, planning and organization, tracking and analysis, revisions, change control, and communication. The following is an example of a project management life cycle as applied to HIM.
An HIM department in small community health clinic uses an alphabetic filing system for their paper charts and decides to start using the patient health record number as their filing system. The department manager assembles a project team to manage the conversion to the new filing system. The following terms are defined for this project:
• Definition: This outlines the project that is being accomplished by determining the objectives, activities, assumptions, estimated cost, and schedule such as:
○Objectives: To convert the filing system from alphabetic to numerical
○Activities: Identify health record number for each patient, create new filing system, convert all charts
○Assumptions: Assume project will be straightforward with no delays○Cost estimate: Cost of supplies and staff time○Anticipated schedule: Schedule for completion is two weeks
• Planning and organization: A project plan lists the steps needed to complete the project with an estimated time frame for each step.
• Tracking and analysis: The project team members follow the steps in the plan to determine where there are time delays or problems.
• Revision: As the team monitors the project they can determine if changes need to take place in the project plan.
• Change control: As changes occur to the plan the team manages these changes. In the chart filing example, the team determines in the middle of the project that the filing system for the charts should be terminal digit filing and not straight numeric and ask to change the project accordingly
• Communication: All team members are informed and aware of the exact status of the project

ensures the value of information assets, requiring an organization-wide perspective of information management functions; it calls for explicit structures, policies, processes, technology, and controls. It also includes the infrastructure and processes to ensure the information is trustworthy and actionable. It is the set of functions used by organizations to plan and organize, and coordinate people, processes, technology, and content for managing information as a corporate asset that ensures data quality, safety, and ease of use.

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* Specialization- each employee has a special qualification or skill that allows that individual to perform his or her designated job to the best of his or her ability.

* Functional definition- all employees job tasks, responsibilities, and relationships towards each other are clearly defined.

* Span of control- the number of employees a person manages is called the span of control and is influenced by the size of the organization (such as a department with only two employees compared to department with 100 employees).

* Hierarchical chain- this is a management principle in which each member is assigned a specific rank that reflects his or her level of decision-making authority within the organization.

* Unity command- in this management principle, it is assumed that each employee reports to one manager.

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Supervision of Health Information Management

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Sets with similar terms

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